SALEM SCHOOL BOARD MINUTES
SALEM SCHOOL DISTRICT
February 18, 2019

The board of Education of the Salem School District #30, State of Arkansas, met in regular session Monday, February 18, 2019 at 6:00 p.m. in the Board room on the high school campus.  The meeting was called to order by Chairman Smith.

ROLL CALL:
Present:  Smith, Coffman, Miller, Hall and Yarnell
Absent:    None

The chairman declared a quorum present and opened the meeting for business.

The minutes from the January 21, 2019 regular session meeting were reviewed.  Coffman made the motion, with a second by Hall to approve the minutes as written.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

First on the agenda was student recognitions presented by high school principal Cody Curtis.  Mr. Curtis had several academic and athletic recognitions.  Congratulations to all.

Next, Superintendent Guiltner presented the board with the renewal of the district’s legal liability insurance.  This year’s annual renewal rate for BXS insurance will be $7070. and the policy will run from February 1, 2019 to January 31, 2020.  Guiltner gave recommendation for approval.  Motion was made by Yarnell with a second by Miller to approve the renewal of insurance.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner presented a 2020-2021 proposed budget. (attached)  Recommendation was made to approve the proposed budget as prepared.  Motion was made by Hall, with a second by Miller to approve the 2020-2021 proposed budget.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner presented the ASBA board policy updates. (attached).  This is the first set of updates for the year, more to follow after the general assembly.  Motion was made by Miller with a second from Yarnell to approve the ASBA board policy updates.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.
On January 17, we had a maintenance and operation inspection of our facilities by the Arkansas Department of Education.  In the inspection every building is inspected, we had only one minor infraction.  The inspector was very complimentary of our buildings and facilities and our staff.  Our work order program is one of the best in the state, thanks to Larry Travelstead.

On November 20, we had a department of Labor consultation.  This review is intended to make sure our employees are working in safe environment.  We had one finding of missing Safety Data Sheets, correction has been made.

Superintendent Guiltner reviewed several bills that are in legislation. 

Mr. Guiltner gave the board the 2017-2018 Annual Statistical Report, just for review.

Superintendent Guiltner presented Title I, Title IIA, and Title IV budgets and school plans for each building. (attached).  He recommended approval of Title budgets and school plans for the 2018-2019 school year.  Motion was made by Miller with a second by Coffman to approve 2018-2019 Title budget and school plans.  

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Several items were run in the paper looking for bids.  The only items that we received bids on were the fourteen light poles.  Bids were opened at the meeting.  Randy Crouch bid $113.00, Tate Zeigler bid $75.00, and Ron Beeching bid $280.00.  Recommendation was made to accept the highest bid of $280.00 from Mr. Beeching.  Motion was made by Hall with a second by Yarnell to accept the bid. 

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Mr. Cole had purchased several band instrument repair tools, and he looking to get rid of these and has offered to sell them to school.  Our attorney provided us with a resolution. (attached).  Recommendation was made to approve the resolution to purchase the band instrument repair tools from Mr. Cole.  Motion was made by Coffman with a second by Hall.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The board retired into executive session at 6:47 p.m.

The board returned to open session at 7:07 p.m.

As the result of executive session, recommendation was made to extend the contracts of Corey Johnson, Elementary Principal, Cody Curtis, High School Principal, and David Turnbough, Federal Programs Coordinator for the 2019-2020 school year.  The motion was made by Miller with a second by Hall to extend contracts for the 2019-2020 school year.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner made the recommendation to give a one-time non-reoccurring bonus of $2000. to licensed staff, $1000. to classified staff and $500 to bus drivers for the 2018-2019 school year.  The bonus will be funded with money from the AR Rewards and Recognition Program and Student Growth.  Yarnell made the motion with a second from Miller to approve bonus. 

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The transfer of one student from the Izard County Consolidated School District to the Salem School District was considered.  Motion was made by Coffman with a second from Yarnell to approve the transfer.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner presented three documents in relation to the high school six classroom addition project.  Recommendation was made to approve the construction of the high school classroom project, providing we receive the partnership funding from the Facilities Division.  The motion was made by Hall with a second from Yarnell to approve the high school six classroom project.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The financial reports were reviewed and accepted on a motion made by Miller with a second by Yarnell.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.  

Motion was made by Coffman with a second from Hall to adjourn the meeting.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the meeting adjourned fat 7:24 p.m.

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				                      Secretary