SALEM SCHOOL BOARD MINUTES
SALEM SCHOOL DISTRICT
July 21, 2020

The Board of Education of the Salem School District #30, State of Arkansas, met in regular session Tuesday, July 21, 2020, at 6:00 p.m. in the Library on the high school campus.  The meeting was called to order by Chairman Smith.  

ROLL CALL:
Present: Smith, Hall, Coffman, Miller and Yarnell
Absent:  None

The Chairman declared a quorum present and opened the meeting for business.

The minutes from the June 15, 2020 regular meeting were reviewed.  Miller made the motion with a second by Yarnell to approve the minutes as written.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The minutes from the July 8, 2020 called meeting were reviewed.  Hall made the motion with a second by Miller to approve the minutes as written.  

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner made the recommendation to add American Fidelity as our third party administrator (TPA) to our authorization of electronic transfers (attached).  They will be responsible for updating our 403B annuities.  The motion was made by Coffman with a second by Yarnell to add American Fidelity as our TPA to our authorization of electronic transfers.  

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The superintendent presented Act 1599 resolution for the district to do business for the 2020-2021 school year with Main Street Tire and Lube as employee Tesa Nelson is Co-Owner of the business with sales limited up to $9,999.99.  Hall made the motion with a second by Miller to approve the resolution (attached) as recommended.  

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

A second Act 1599 resolution was presented for the district to do business with Cupcake Queen for the 2020-2021 school year.  School employee Gaye Passmore is the owner of the business, sales limited up to $9,999.99.  Coffman made the motion with a second by Miller to approve the resolution (attached) as recommended.  

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The third Act 1599 resolution to conduct business with Sharp Office Supply was recommended by the superintendent to be sent to the State Department of Education for approval, since board member Burton Yarnell is a sales associate with the business he removed himself from the discussion and voting.  Recommendation for approval of the Act 1599 resolution (attached) to do business with Sharp Office Supply for the two (2) years 2020-2021 and 2021-2022 and sales not exceed $50,000.00 per year.  Hall made the motion, second by Miller to approve the resolution as recommended.

 The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The fourth Act 1599 resolution is to continue to use Bank of Salem for banking needs.  Board member Jason Miller, employee of Bank of Salem removed himself from discussion and voting.  Recommendation was made to send the resolution (attached) to the State Department of Education for approval.  Recommendation for approval of Act 1599 resolution to continue to do business with Bank of Salem for two (2) years 2020-2021 and 2021-2022.  Motion was made by Yarnell with a second by Coffman.  

 The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The fifth Act 1599 resolution presented by the superintendent was to conduct business with Guiltner Heating and Cooling for the 2020-2021 school year.  Superintendent Guiltner has no financial interest in the company but is a sibling to the owner.  The superintendent removed himself from the discussion and voting.  Recommendation of Act 1599 resolution (attached) to do business with Guiltner Heating and Cooling, sales limited to $9,999.99.  Miller made the motion, second by Hall to approve the resolution.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner presented the board with ASBA board policy updates (attached) from June 12, 2020.  Recommendation was given to approve the policy updates.  Motion was made by Yarnell with a second by Miller to approve the updates.  

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner presented proposed federal budget for 2020-2021 (attached).  Recommendation was given to approve the budgets and statement of assurances.  Motion was made by Hall with a second by Coffman.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The board retired into executive session at 6:31 p.m. 

The board returned to open session at 6:45 p.m.

As the result of executive session, Superintendent Guiltner read a letter of resignation (attached) from Devon Edwards, third grade teacher.  Recommendation was made to accept the resignation effective 7/10/2020.  Motion was made by Coffman with a second by Yarnell to accept the resignation.  

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The superintendent presented a new updated school calendar to be approved.  The new start date is August 24, 2020.  Motion was made by Miller with a second by Hall to approve the new 2020-2021 school calendar.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Recommendation was made to accept the transfer of two (2) students from Highland School District (attached) to the Salem School District.  Motion was made by Hall with a second from Yarnell to accept the transfers.  

 The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner gave an update on COVID-19.  He discussed all the districts plans and response level plans.

Financial reports were reviewed and accepted on a motion made by Coffman with a second by Yarnell.  

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

In miscellaneous business, new student registration is July 30, 2020.

Hall made the motion to adjourn with a second from Miller.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the meeting adjourned at 7:09 p.m.

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							                  Secretary