SALEM SCHOOL BOARD MINUTES
SALEM SCHOOL DISTRICT
July 19, 2021

The Board of Education of the Salem School District #30, State of Arkansas, met in regular session Monday, July 19, 2021 at 6:00 p.m. in the Boardroom on the high school campus.  The meeting was called to order by Chairman Coffman.  

ROLL CALL:
Present: Smith, Miller, Coffman, Hall and Yarnell
Absent:  None   

The Chairman declared a quorum present and opened the meeting for business.

The minutes from the June 21, 2021 regular meeting were reviewed.  Smith made the motion with a second by Hall to approve the minutes as written.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

First on the agenda is to consider ASBA board policy update (attached).  A motion was made by Yarnell with a second by Miller to approve the policy updates.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner told the board that the preliminary ACTAspire test score had came in, there will be more information and data shared in the August board meeting.

Next, is to consider Act 1599 resolutions.  The resolutions for Bank of Salem, Jason Miller employee and Sharp Office Supply, Burton Yarnell employee, were for two years making them valid until next year.

The superintendent presented Act 1599 resolution for the district to do business for the 2021-2022 school year with Main Street Tire & Lube as employee Tesa Nelson is co-owner of the business with sales limited up to $9999.99.  Miller made the motion with a second by Yarnell to approve the resolution (attached) as recommended.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The second Act 1599 resolution was presented for the district was to do business with Guilter Heating and Cooling for the 2021-2022 school year.  Superintendent Guiltner has no financial interest in the company but is a sibling to the owner.  The superintendent removed himself from the discussion and voting.

Recommendation to approve Act 1599 resolution (attached) to do business with Guiltner Heating and Cooling, sales limited to $9999.99.  Hall made the motion with a second by Smith to approve the resolution.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner presented the 2021-2022 Federal Budgets (attached) to the board.  Approvals of the federal budgets were made on a motion by Miller with a second by Yarnell.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner reported on the summer Reading Bootcamp.  Several employees worked the Camp, serving over 200 elementary & High school students.  Thanks to all involved making the camp a success.

A report was given on ARP-ESSER III capital out lay projects that required approval.  Approval was received to use ARP-ESSER III fund to proceed with these projects.  Elementary HVAC in Fine ARTS Building, Awning at the Elementary pick-up/drop off line, and the purchase of these school buses with air conditioning.

Next on the agenda was to consider a technology purchase with the ESSER II funds.  The quotes/bids 335 chromebooks were presented from three companies (attached):   CDW-G for $84,554. ; White River Services & Solutions for $84,982.80 and Howard Technology Solutions for $89,612.50.  Recommendation to accept the quote/bid from CDW-G for the purchase of 335 chromebooks at the price of $84,554.  Motion was made by Hall with a second by Miller.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Student recognition was presented by high school Principal Cody Curtis.  He discussed the June ACT scores.

Renewal of property, vehicle fleet, and mobile equipment insurance with ASBA was considered.  Premiums are up $8,601.05 for the year due to the new six classroom addition.  Total premium for the 2021-2022 school year is $54,829.71.  Motion was made by Yarnell with a second form Smith to renew ASBA insurance.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

The board retired into executive session at 6:22 p.m.

The board returned to open session at 6:35 p.m.

As the result of executive session, Superintendent Guiltner read a letter of resignation from bus driver Rick Pate.  Motion was made by Smith with a second by Hall to accept the resignation.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Recommendation was made to hire Tonya Eaton as a full route bus driver.  The motion was made by Miller with a second by Yarnell.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Consideration of purchase of three buses from the ARP ESSER III was made.  One 77 passenger and two 65 passenger buses with air condition was bid.  The specifications and bids attached.  Request of $310, 000. of ARP ESSER III funds was made.  Hall made the motion with a second by Smith was made.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

A resolution (attached) to purchase a band item from Michael Cole.  Mr. Cole has a 2018 amplifier that he wants to sell for $300.00.  Motion by Yarnell with a second by Miller to approve the resolution to purchase amplifier from Michael Cole.

 The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner presented information on the consideration of a land purchase from the building fund.  There are 92 acres for $175,000. that joins the school property, making access for future expansion, exits, entrances, etc. possible.  Miller abstained his vote because of being under contract with the real estate company.  Motion was made by Yarnell with a second by Hall to purchase 92 acres for $175,000. out of the building fund.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Recommendation to approve the ARP ESSER (ESSER III) application (attached) was made.  Motion was made by Miller with a second by Smith to approve ARP ESSER application.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Recommendation to approve the bid for I-WAVES technology (attached) from Cushman Electric from ESSER II funds for up to $52,000.  Motion was made by Smith with a second by Miller.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Consider bids on selling bus.  There were no bids, will set fair market value and try to sell.

Consider bids on 1999 Ford Taurus.  There were no bids, will send to auction.

Recommendation was made to give a onetime non reoccurring retention and recruitment bonus of $750.00 to every employee.  This bonus to be paid out of the ARP ESSER III fund. Yarnell made the motion with a second from Hall to approve the bonus.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner requests the consideration of professional development speaker Dr. Ruby Payne.  To get the speaker would have to book now for June 2022.  The cost to have Dr. Payne come to our district is $21,500.00 plus lodging and meals.  Miller made the motion with a second by Hall to hire speaker. 

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

Superintendent Guiltner asked to sell two tractors, Ford tractor 23 hp and a Kuboda 50 hp w/bucket.  Bids will be taken and will be sold to highest Bidder.

Mr. Guiltner reported on the Teacher Equalization Fund, Act 680 of 2021.  District will receive $155,000.00 and will probably have to give licensed personnel a raise later in the year.

The School District purchased a 2019 Ford Fusion to replace the car that was sold.

The financial reports were reviewed and accepted on a motion from Miller and a second by Hall.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the motion carried.

In miscellaneous business – new student registration will be July 29th.

Motion was made by Smith with a second by Hall to adjourn.

The Chairman called for discussion.

Yeas:  Unanimous
Nays:  None

The Chairman declared the meeting adjourned at 7:19 p.m.

							____________________________
							    Secretary